Private Policy and GDPR

Important Notice

The information provided on this page is for general informational purposes only. It offers a high-level overview of typical components found in a Privacy Policy but does not constitute legal advice.

UKParents.org does not make any representations or warranties, express or implied, regarding the accuracy, completeness, or suitability of the information provided herein. The content on this page should not be relied upon as a substitute for professional legal counsel, particularly as privacy and data protection laws vary significantly between jurisdictions and may change over time.

We strongly recommend that you consult a qualified legal professional to assist in the preparation of a Privacy Policy tailored to your specific circumstances, practices, and applicable legal requirements.

What is a Privacy Policy?

A Privacy Policy is a formal statement that outlines how a website or organisation collects, uses, stores, discloses, and manages personal data obtained from its visitors, users, or customers. It also typically includes a declaration of the organisation’s commitment to safeguarding individuals’ privacy and explains the steps taken to protect that information.

In some jurisdictions, including the United Kingdom and the European Union, having a compliant Privacy Policy is a legal obligation for many entities, particularly under the UK GDPR, Data Protection Act 2018, and other relevant regulations.

What a Privacy Policy Commonly Covers

A Privacy Policy typically includes, but is not limited to, the following:

The categories and types of data collected (e.g., names, emails, usage data)
The methods by which data is collected (e.g., forms, cookies, analytics)
The lawful basis and purposes for processing personal data
Information on third-party data sharing or processing
How individuals can access, correct, or delete their data
Data retention policies
Protections for the data of minors or vulnerable individuals
Users’ rights under relevant data protection legislation
Security measures implemented to protect personal information

You are solely responsible for ensuring that your Privacy Policy is compliant with the laws and regulations applicable to your operations and audience, including any international obligations where applicable.

For further guidance, please consult a legal advisor or refer to authoritative resources on data protection and privacy law.

GDPR Compliance Statement

Effective Date: 29 May 2025

At UK Parents Ltd, we are fully committed to protecting the privacy, security, and rights of our users in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This page outlines how we comply with the UK GDPR and our ongoing commitment to data protection and transparency.

1. Lawful Basis for Processing Data

We collect and process personal data only where we have a lawful basis to do so. These bases may include:

Consent (e.g. signing up to our newsletter)
Legal obligation (e.g. compliance with regulatory requirements)
Legitimate interest (e.g. to communicate with our supporters and improve our services)
Contractual necessity (e.g. if you enter into a formal agreement with us)

2. Types of Personal Data We Collect

We may collect and process the following categories of personal data:

Contact details (name, email address, phone number)
Demographic data (postcode, region)
Communication preferences
Information provided through surveys, forms, or contact submissions
Technical information (IP address, browser type, cookies)

3. How We Use Your Information

We use personal data for the following purposes:

To provide you with information, updates, or resources relevant to our mission
To respond to inquiries and communicate with you effectively
To improve our website and user experience
To comply with legal or regulatory obligations

We do not sell or share personal data with third parties for marketing purposes.

4. Data Retention

We retain personal data only for as long as is necessary to fulfil the purposes for which it was collected or to comply with legal, regulatory, or reporting requirements.

5. Your Rights Under the UK GDPR

As a data subject, you have the following rights:

Right to access – You may request a copy of the personal data we hold about you.
Right to rectification – You may request corrections to inaccurate or incomplete data.
Right to erasure – You may request that we delete your data under certain circumstances.
Right to restrict processing – You may request limitations on how we use your data.
Right to object – You may object to processing based on legitimate interests.
Right to data portability – You may request to transfer your data to another provider.
Right to withdraw consent – Where consent is the basis for processing, you may withdraw it at any time.

To exercise any of these rights, please contact our Data Protection Officer using the contact information below.

6. Data Security

We implement appropriate technical and organisational measures to ensure the security, confidentiality, and integrity of your personal data, and to protect it from unauthorised access, alteration, disclosure, or destruction.

7. Third-Party Services and International Transfers

While our systems are UK-based, we may occasionally use third-party services (such as email delivery providers or analytics tools) which process data in accordance with GDPR or under equivalent safeguards, including Standard Contractual Clauses where data is transferred outside the UK.

8. Cookies and Tracking Technologies

We use cookies to enhance your browsing experience and to analyse site usage. For more information, please refer to our [Cookie Policy].

9. Contacting Us

If you have any questions, concerns, or requests regarding your data or this statement, please contact:

Data Protection Officer
UK Parents Ltd
info@ukparents.org
Zoom appointments available by request

If you are dissatisfied with our response, you may also contact the UK’s supervisory authority:

Information Commissioner’s Office (ICO)
0303 123 1113
www.ico.org.uk

10. Disclaimer

The views and opinions expressed in articles, blogs, and other content published on UKParents.org are those of the individual authors and contributors and do not necessarily reflect the official policy, position, or beliefs of UK Parents as an organisation.

While we strive to ensure that content shared on our platform is responsible and respectful, we do not accept liability for the accuracy, completeness, legality, or reliability of any information or opinions expressed. UK Parents does not take responsibility for any loss, injury, or inconvenience sustained as a result of reliance on material published on this site.

The inclusion of external links or references does not imply endorsement. Readers are encouraged to exercise their own judgment and seek professional advice where appropriate.